Cover letter to the balance sheet sample. Examples of how to write a cover letter for a resume

A cover letter is a universal document used in a wide variety of areas of an enterprise's business. Correctly drafted "escort" will save all parties from many shortcomings and ambiguities. How to write a cover letter for documents?

When is it required?

The work of an enterprise, especially a large one, is accompanied by a wide variety of issues that most often have to be drawn up in writing. Counterparties exchange messages and notifications with each other, documents are required by the bank, tax, pension fund, inspectors. Clients also write requests for the provision of a wide variety of information and documentation.

In all these cases, a cover letter will become a lifesaver and at the same time a worthy face of the company. Written on a solid letterhead, well-written and correctly designed, it will not only make a proper impression on the addressee, but also perform a number of practical functions for the sender:

• explain to the recipient who is writing to him and why;
• take on an informational role, freeing the attached documentation from semantic overload;
• will record in detail the list of attached documents;
• save cash, eliminating unnecessary postage with an inventory;
• will act as a compact proof of service of a whole bunch of documents.

This is how the usual "escort" can become so useful with the right approach!

How to write a cover letter for documents correctly?

Not everyone knows how to write a cover letter for documents, although it is important.

The compilation of the "escort" should start with an introductory phrase: refer to the number of the incoming request or state the essence of the issue on which the correspondence is going on. In the following paragraphs of the letter, it is logical to indicate the grounds for the document: regulatory legal acts, clauses of the contract, acts of inspections, orders of regulatory authorities, and more.

The statement ends with a request, proposal or demand. After the text is drawn up, a list of the attached documents with numbering, title and details, as well as the number of attached sheets, is indicated.

Mandatory details of the cover letter to the documents

How to write a cover letter for documents, we have discussed above. Now a little about its design.

• "Header" of the document. Here the position of the head or other representative of the addressee, the name of the enterprise or the full surname, name and patronymic of a private person is indicated; full address and postal code.
• Date of compilation of the cover letter, and if the sender is a legal entity, then the registration outgoing number.
• Addressing the addressee in accordance with the rules of a business letter. Whether it is a private person or the head of an enterprise, he is addressed by his first name and patronymic, adding the appeal "respected".
• Detailed list of attached documents, because the name itself implies that the letter "accompanies" a certain main item.
• The letter is signed by the first person or a plenipotentiary of the organization, who is granted such a right by the head. If the letter is from a private person, the sender himself or his representative by power of attorney signs the "accompanying letter". Before the signature, it is customary to add an assurance "with respect" by hand.
• Surname, initials and means of communication of the executor of the letter.

These are the basic requirements for the form of a letter.

Sample cover letter for documents

An excellent guideline when drafting will be a tried-and-true sample cover letter for documents. Of course, its content will change depending on the needs of the compiler, but the general outline remains unchanged.

Khitrun I.V.

st. Vasilievskaya, 3,

kukino - 31005

No. 562 dated 05/04/2015

Dear Ivan Vasilievich!

On your prescription No. 12/389 dated 01.04.2015 on the issue of conducting a counter unscheduled non-exit check, we inform you the following.

Some of the documents on contractual legal relations with the private enterprise by the company "Gedeon" were seized on the basis of the seizure protocol of 03/02/2015 (a copy is attached) We send the documents at the disposal of the enterprise in the form of duly certified copies according to the appendix.

Appendix (only 6 pages):

1. A copy of the payment order with a bank mark No. 3 dated 01/15/15 - on 1 sheet.
2. A copy of the payment order with a bank mark No. 6 dated 02/14/15 - on 1 sheet.
3. A copy of the reconciliation act under the supply agreement No. 56 / P dated 12/15/14 - on 1 sheet.
4. Copy of the seizure protocol dated 03/02/15 - on 3 pages.

Golokhvastov F.E.

Artist: Pupko A.V.

Such "escort" is suitable for many outgoing materials at the request of state, regulatory and law enforcement agencies, you just need to slightly adjust it to fit your needs.

Covering letter to documents on contracts

When concluding business contracts, a situation often arises when contractors are geographically remote from each other and cannot afford to travel to another city to sign an agreement.

In this case, the registration of the cover letter becomes a kind of beacon that allows you to conclude a legally correct contract at a distance, without a personal meeting of representatives. With the help of a cover letter, one party can not only send the signed contract forms for consideration, but also state their position on significant issues of the agreement in writing.

In addition, the cover letter allows you to record what and in what quantity was attached and sent to the addressee. For example, the content can be stated as follows.

"We are sending you two copies of the contract for the provision of information servicessigned and sealed from our side. We propose to consider the specified project and, in case of consent, to sign an agreement by returning one of the signed copies to our address. Appendix: draft agreement in 2 copies, 6 pages each. "

Sending a lot of correspondence throughout the day, we often wonder how to write a cover letter for documents?

Cover letter for documents Is a business letter that describes a package of documents sent to the addressee. Based on this, the cover letter to the documents confirms the fact of sending the documentation, gives its list and instructions for handling it, and allows you to determine the deadline.

Compose a cover letter to the documents must be on letterhead, affixing the outgoing registration number of the sender. The text of the document itself is essentially divided into two main blocks: a message about the direction of documents, a request for a timely response to it (familiarization, response, approval, etc.).

The introductory part of the cover letter begins with the words: "We present to you ...", "We send you ..." or "We send you ..." and continues with the words "for signing", "for review", "for approval", "for filling out", etc. In the second part, the cover letter to the documents contains information on what needs to be done with the attached documents: "Please sign ...", "Please consider and send ...", etc.

To correctly compose a cover letter for documents, the main thing is to arrange the application properly, since this is the main thing in such correspondence. To do this, the cover letter to the documents must contain a complete list of them, indicating the number of copies and sheets in each of them. The name of the application is indicated only if it was not mentioned in the text of the letter. If there are several applications, they are listed after the word "Applications:".

If the cover letter to the documents contains a large list of attachments, they are drawn up on a separate sheet as a list of attachments, which is referenced from the letter. When there is a need to write a cover letter for documents for several addressees, and the attachment is sent to only one of them, this should also be mentioned in the letter.

There are a few more rules, how to write a cover letter for documents... If the letter has attachments, it must be marked accordingly, and each attachment at the top right indicates which cover letter it refers to. The letter is signed by an official who has the right to do so. But so that he would not be bothered about clarifications later, you should also indicate the name and contacts of the artist.

Also it is not recommended to indicate the exact deadline for meeting the requirements of the letter, if your organization is not a higher supervisory authority. In the practice of business communication, the consideration of such documents is usually given a month. If you want to get an answer earlier, it is better to put it in the form of a request.

In order to save time in the future, when the need to write a cover letter to documents again arises, it is recommended to develop a form for such a letter and fill it out as necessary. As you can see, the question how to arrange a cover letter for documents, not so difficult.

Cover letter sample:

When sending documents, they must be provided with a cover letter that will help the addressee to understand the received documentation. Papers can be sent to a partner, client, tax office, court, any organization or institution.

The cover letter briefly indicates the purpose of the sent documents and may contain a list of them. This information will allow the addressee to quickly understand why and from whom they received the papers, as well as check whether all the documentation has reached safe and sound.

How to write a cover letter can also be read in. Below is a link where you can download a sample of the accompanying text to the documentation sent to the client to the tax office.

How to properly arrange a cover letter for documents

Usually, the documentation is sent on a purposeful basis to a specific person, so it is necessary to indicate in the upper right corner for whom the cover letter and the attached papers are intended.

For example, in the case of sending a documentary package to the tax office, in the right corner they write the name of the department of the Federal Tax Service and the full name of the tax specialist, if known. You can also specify the recipient's address.

When sending documents to another organization, you must indicate its name, full name and position of the recipient (if known).

The letter is registered in the journal for outgoing documentation, the outgoing number is written on the accompanying form, the date of registration (writing) is indicated next to it.

You need to start with an appeal - the name and patronymic of the addressee are written in a polite form.

Further, the reason for contacting the addressee, a list of documents that are attached to the covering letter is briefly written. If there are many of them, you can arrange it in the form of a table. For each form, the title, date, number, copy or original, number of sheets and copies are written. All this information will be useful to the recipient when checking the received documentation.

If any response is expected from the addressee, then this must be said in the text.

The cover letter is signed and sent along with the attached documents to the destination. You can transfer the papers personally to the recipient, you can send it by mail by registered mail with a receipt acknowledgment.

A cover letter is a form of business etiquette. In addition to a simple register of transferred documents, it contains recommendations for handling them. In addition, according to the registration data, it is possible to determine the due date and the fact of sending. An example of how to write a cover letter for documents - see the article.

How to write a cover letter for documents

There is no single unified form of writing. Requirements for registration of organizational and administrative documentation are described in GOST R 6.30-2003. The requirements of the specified standard are recommended.

How to write a cover letter for documents correctly? Let's start with the basic rules:

• on company letterhead;
• indicating the date and registration number.

Let's take a closer look at a sample cover letter on the direction of documents, into which main sections the text can be divided and what information can be reflected in them.

Example of a cover letter for documents

Employees of the enterprise have to not only send such appeals to counterparties, but also receive from them. It makes sense for business clerks to develop an Incoming Cover Letter Form for documents. It will be required if the counterparty provides the package without explanation. This often happens in cooperation with individuals, but also for legal entities this case is no exception. To optimize the workflow, the counterparty will be able to fill out the proposed form in which he will indicate all the necessary information.

Sample cover letter for the transfer of documents. Form designed to be filled out by the counterparty:

What do not need to be specified

The text of the appeal is kept in a business style. Despite the fact that the message is not an independent form, you should not allow familiarity when compiling. The cover letter to the documents should not evaluate what is happening, be emotional and contain phrases that in one way or another may offend the recipient. An example of phrases that cannot be used, and options for replacing them:

Who signs the letter

The head of the department, manager, chief accountant, head of the organization can sign the appeal. In this case, the ethics of communication should be observed. If the text contains an appeal to the head of the company, then an equal head must also sign it. It should also be remembered that the execution of orders is delegated by the head to the executors. Therefore, when signing by the director, the contacts of the contractor should be indicated so that the recipient does not have to waste time searching for the responsible person. In this case, printing is optional.

Upon receipt, the addressee will assign an incoming number and date to the document, which the clerk will enter manually or using a stamp. Using this requisite, it will be easy to track the stages of passage and clarify at which instance of consideration the appeal is at one time or another.

A cover letter is a type of business letter that is attached to the sent documents, sales proposals, resume.

Making a cover letter is not a mandatory requirement of office work, but it is desirable for the sender, since it contains a number of necessary details:

1. Departure date, which, if necessary, will prove that the documents were sent on time;
2. a list of documents to be sent, which will make it possible to trace their presence at the recipient;
3. the recipient is obliged to register it with himself, which allows you to control the timing of execution.

To play it safe about receipt, the package of documents can be sent by registered mail, which guarantees the personal signature of the recipient.

How to properly fill out a cover letter, sample drawing

• Introduction, which indicates the title of the letter, its purpose, appeal to the addressee;
• Key part, which contains a description of the main idea of \u200b\u200bthe letter;
• Completion, where the details of the sender are indicated - his position, full name, signature.

The text of the cover letter does not have a required form, but there are unspoken rules:

• cover letters to documents include a list of documents that are sent;
• the text of the letter to the resume should interest the employer;
• the text of the letter to the sales proposal - to attract the attention of the buyer.

You can draw up a cover letter both on a form that contains all the details of an organization or an individual, or on a blank sheet.

How to properly style a cover letter stylistically, tips will help:

• The list of sent documents must be in the singular - either in the text of the letter or in the attachment;
• The letter and accompanying papers to it are sent in one way - either on paper or in electronic form;
• The title "covering letter" is not written, the title "About direction ..." is used.

How to arrange a cover letter for documents

Cover letter for documents - a letter that indicates the documents sent and the steps that the recipient must take in relation to these documents.

When filling out a cover letter for documents, the following structure is followed:

• The name of the addressee, the name of the company is written in the header;
• Then write the date, the outgoing number and the title of the letter;
• After that, they turn to the addressee using the words “send”, “send”, present ”, after which the names of documents, their numbers and dates are listed;
• Further indicate what should be done in relation to documents;
• The letter may contain a request for a package of documents, for example, about their return or other;
• This is followed by the application notes;
• Conclude the cover letter with the name of the sender, his position and signature.

The cover letter is usually drawn up on the company letterhead.

Sample cover letter

Position
Company name
Full name
Date of origin N

Dear ________________!

We send you _________________ documents (name of the document, its number and date) from ______ (attachments are indicated). The following is an instruction on what needs to be done with these documents.

Applications:

The numbered list indicates the names of the documents, the number of copies and the total number of sheets.

Sender's position ________

Signature ________________

Initials, surname _______________

How to properly format a cover letter for a resume. Sample

In the cover letter to the resume, the sender sets out information about their professional qualities, successes, the best sides of your personality. All this aims to interest the employer.

For example, you can arrange a cover letter for a resume like this:

• The head of the document indicates the full name, position of the personnel representative or director of the company, the name of the company.
• This is followed by an appeal: "Good afternoon!", Or "Hello!"
• Further, it should be written what position the applicant would like to take, how it became known about it. You can also touch on the positive aspects of the company.
• Then you should mention why this company was chosen, describe your qualities in the profession and other useful knowledge.
• Then you should express your gratitude for the attention to the letter.
• In conclusion, they express their respect, indicate their full name, method of communication.

Sample resume cover letter

Hello, dear (s) _____________ (address by name or by name and patronymic)!

On the website (indicate the source of information about the vacancy), I learned that the vacancy is _______.

Taking into account the conditions imposed on the candidate, I concluded that I can work in this position in your company, taking into account that I have experience in this area.

The salary level I am applying for is _________.

Details of my professional achievements are attached in my resume. I would be glad to meet and tell you in detail about my work experience in personal communication. You can contact me _______ (contacts are indicated).

Thank you for your attention and time.

Yours faithfully, (indicate the surname, name, patronymic in full).

How to prepare a cover letter for a sales proposal

In a cover letter to a commercial proposal, an invitation to cooperation is summarized in a concise form. It is made up if the offer itself has a large volume.

• Begin writing a letter with an appeal to a representative of the company.
• Then they describe the company, its offer, how the joint work and contacts will be mutually beneficial.
• They conclude the writing of the letter with an expression of respect and indicating the coordinates of the sender.

Sample Offer Cover Letter

Good afternoon, dear (s) ___________ name, patronymic!

I am glad to welcome you to the firm (name of the firm), then we will tell you about the type of activity of the firm. We are sending for your consideration the terms of our partnership with you.

Our offer:

• Enumeration of the main characteristics of the proposal.
• The appendices contain (listing of attached documents).
• We will be happy to answer questions on (indicate contacts).

Yours faithfully,
Sender's position
Last name, first name

It is advisable to draw up a cover letter for a sales proposal on the company's letterhead.